Grants
SBO offers exceptional grant management services, encompassing the full life cycle of a grant from proposal review, award setup, post award management, through award closeout. Services include:
- Proposal review & coordination
- Award setup and modification assistance
- Routine reporting and financial management
- Budget revisions, no-cost extensions, and other award change requests
- Subaward setup and monitoring
- Labor reallocations, journal vouchers, and timesheet default allocations
- Effort certifications
- Closeout and final reporting
All proposals and resubmissions need to be routed through the University before they can be submitted to the requesting agency.
Each Principal Investigator (PI) will be assigned a primary grant manager (GM). To ensure seamless communication and avoid any single point of failure, the SBO Grants team has a central email (uaf-sbo-post-award@alaska.edu) that should be used in all correspondence. GMs are available to meet via phone, zoom, or in-person to better serve your needs.
SBO GMs review new awards, comparing them to the proposal to ensure accuracy, with a focus on budgets and award terms and conditions. They advise the PI and/or OGCA if any terms are unusual or raise concerns. In collaboration with OGCA, we set up the project in our financial system, Banner.
- Financial Management: SBO provides guidance on allowability of costs within sponsoring agency鈥檚 terms and conditions as well as University policy, ensuring that costs are consistent with the budget and during the period of performance. Regularly meet with PIs to review costs incurred, if errors are discovered, SBO will complete and coordinate account clean-up. SBO GMs provide projection and burn rate sheets, advising on any over or underspending, to help with grant expenditure reporting and spending plans. SBO maintains grant records and assists in audits as needed.
- Subawards: Create and coordinate subaward set-up with the SBO Procurement team and OGCA. Assist PI with Subaward monitoring. Submit any change order requests to OGCA for Subaward agreement changes: No Cost Extensions, Award Increases or Decreases, or any other change that needs to have official approval.
- Non-Financial Management: Coordinate all necessary paperwork for any prior approval requests that need agency approval including: change in key personnel, change in scope, rebudgets, no cost extensions, and anything other agency required requests.